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Gifts You Use {How to be Productive}

Today is another Gifts YOU Use day, and I am swapping blogs with Raquel from Organized Island! She will give you some inspirational gifts on productivity while I gift forward my techy tips on her blog. I hope you take the time to visit both blogs today and show some comment love! Welcome Raquel!
I am so excited to be here today! I recently got the chance to meet Ferly in person and it was so fun to talk about our reasons for blogging and our desire to help others through our blogs. I am so grateful for her having me here at Gifts We Use.

Do you feel overwhelmed by the things on your task list? Have you ever been on your computer only to notice that a couple of hours later that you are not able to cross a thing off of your list? We all have. Distractions and a desire to put off what we need to do often get in the way of us actually doing and causes stress.

We all procrastinate at times, I know I am guilty of it. There are a few things that you can do to help be more productive and I will share with you what has helped me when I have a lot going on at once.
  • Consolidate Your To Do Lists - If you have some items on a written list and some on your phone and more on a post it, you need to get a handle on all you have to do. Seeing the big picture will help you focus and gain control over your tasks. If an action item is going to take longer than 30 minutes, note the estimated completion time next to the activity. Now if something is not going to take but a few minutes, this would not be necessary. In fact, if it just takes a few minutes, you may just want to take care of it now and not have to list it.
  • Prioritize your list. This can be hard because we tend to waiver when we have things that seem so large. Break large projects into smaller segments. Start with the end result, then determine the steps/tasks needed to get there. Having trouble prioritizing? Think in terms of your goals and what must be done first. If it must be done today, it is a high priority. If it can wait a few days or even weeks, it is a lower priority.
  • Scale back your list. Look really hard at your list. Do you need to write that proposal yourself or can you delegate it? Do you really need to bake the homemade cupcakes with hand decorative toppings to the bake sale, or will a batch of brownies do? Do you have to go to that ____ (fill in the blank), or can you skip it this time? Take items off of your list that are not absolutely necessary to your (or your family's) health or well-being.
  • Schedule your to do items. Plan on only doing a handful of things each day. Do not start out trying to tackle a dozen things on your list at once or you will get discouraged. We all like to think we can multitask, but the truth is, unless some tasks do not require your immediate attention, it does not usually work. Schedule the activities that will take some time in your calendar. Be sure to allow time in between activities, because unexpected things happen and tasks can take longer.
  • Pace Yourself. Be sure to schedule a break or a fun activity. Reward yourself for checking off items on your To Do list. Life is more than just getting tasks done, it is about enjoying family and friends and taking care of yourself.
  • Start already. Finally, when you have a task you have been putting off, resign yourself to work on it for 10 minutes. Getting started is the hardest part. After you start it, it gets easier to make headway.
Thank you for allowing me to visit. I hope you will stop by my blog Organized Island. I am a former productivity manager and I blog about streamlined recipes, simple crafts, planning, organizing and time saving tips.
After graduating from CSUF with a Finance degree, Raquel spent several years as a productivity and operations manager.  She is a mother of two grown children and lives in Orange County, California.  She writes about streamlining activities, simple crafts, easy recipes, planning tips and organization methods at Organized Island.     

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